Where does the Conference take place? The Conference will take place at “AETAS Lumpini Hotel”, centrally located in one of the main commercial areas of Bangkok- Lumpini. AETAS Lumpini Hotel 1030/4 Rama 4 Road, Thungmahamek, Satorn Bangkok 10120, Thailand
How do I register for the Conference? In order to start registration process, as a first step you should submit application online. Applications for the conference are being assessed and reviewed on a rolling admission basis, as long as space is available. Admission decisions are normally made within 7 business days and you may expect to hear from us within this period of time, after your application has been submitted. If you do not hear from us within 7 business days, after submitting your application, we suggest to either check your bulk folder as it may happen that emails are sometimes accidentally misplaced there, or contact us for assistance.
Once you are admitted to the conference, you will receive an offiical notification of admission and will be asked to confirm your position and complete registration arrangements in order to secure a spot in the program, by the deadline stated in the documents (normally within 10-14 days from the date of notification of admission). Please note that spots will only be kept reserved by the deadline stated in the acceptance letter. Due to limited space in our conferences, please be advised that if position in the conference is not confirmed and registration not completed by stated deadline, your spot may be released and offered to another waiting listed delegate.
When should I apply? Due to limited space in the event and highly competitive admission process we strongly encourage early applications, in order to secure a spot. Early applicants may avail on the discounted early bird admission fee as well!
How can I pay for admission fee? We accept several payment options, including bank wire transfers, Western union transfers and credit card payments, directly online through paypal secure system. Detailed information on payment options and instructions are provided to admitted applicants whose applications are accepted to the conference. Please, note that no payment can be made until you are officially invited to the conference by the selection committee.
Why I cannot register for the conference directly through the website? Space in the conference is limited and we strive to maximize benefits from attending our programs, ensuring valuable learning, sharing and networking experience in a professionally and culturally diverse environment. To achieve this, each individual application is reviewed and delegates are carefully selected in order to ensure these goals are met and that participants will not only have an opportunity to present papers or listen other presenters, but to establish valuable connections and friendships with colleagues from across the globe as well.
It makes us very proud to learn about long lasting friendships as well as numerous ideas that have been developed, initiatives and partnerships established as a result of knowledge, inspiration and contacts gained in our past events.
When should I arrive? If you plan on attending the networking dinner, reception and networking dinner, you should be arriving for preregistration to “AETAS Lumpini" hotel on Thursday 26th of November at 6pm. Otherwise, you should arrive to the hotel and be at the registration desk on Friday, 27th of November 2020, by 9 am, for registration before the first scheduled conference session.
Those registering at the full conference package, with accommodation included, may check in the hotel on Thursday 26th of November any time after 2pm, which is the regular check in time. Early check in is subject to availability of rooms and if your flight arrives earlier, please let us know so that we could inform the hotel to arrange for early check in, depending on the availability of rooms.
When should I depart? We encourage participants to stay in attendance during the entire conference, to maximize the benefit in terms of networking and learning opportunities. Therefore, we kindly ask you not to depart before late afternoon of Saturday 28th of November 2020, after 6pm.
Those registering at the full conference package, with accommodation included, may check out from the hotel on Sunday 29th of November by 12pm, which is the regular check out time. Late check out is subject to availability of rooms and if your flight departs late in the afternoon, please let us know so that we could inform the hotel to arrange for late check out, depending on the availability of rooms. If you want to book additional nights in AETAS Lumpini hotel, depending on your travel plans, we may assist you in securing discounted rates applicable for the participants of 4th International Conference on Sexuality: Health, Education and Rights [ICSHER2020]. More information is provided in the acceptance documents you will receive if admitted to the conference.
Where will I be accommodated during the Conference? We offer you accommodation in “AETAS Lumpini Hotel", which is where the Conference will take place. This is a quality five star hotel located in one of Bangkok’s best commercial areas, with easy access to both downtown and the international airport. All rooms are equipped with private bath, AC, telephone and TV. ICSHER2020 participants and their accompanying persons are entitled to special discounted rate of accommodation. Please, contact us for details.
Will I have to stay in AETAS Lumpini hotel? No, you can arrange accommodation on your own, in which case you pay only the Conference fee without accommodation included - please refer to the page 'fees' for further information. There are plenty of accommodation options in Bangkok that fit anyones budget and participants are free to arrange accommodation as per their preference and budget.
Is it possible to stay in the hotel before or after the Conference? Yes, "AETAS Lumpini hotel" offers discounted accommodation rates for all participants of the 4th International Conference on Sexuality: Health, Education and Rights [ICSHER2020] for the entire period of their stay, which may include dates prior and after the conference. Please, note that these discounted rates are only applicable for bookings made with the Tomorrow People Organization. We will be happy to book a hotel room for you, provided that you inform us about your travel plans timely.
What does the admission fee package cover? The conference fee covers opening reception and networking night, admission to all sessions, coffee breaks and lunches in between the sessions for both conference days, presentations of submitted papers, copy of the official conference proceedings publication, certificate of presented paper/ attendance, conference supplies and accompanying materials.
What does the full conference package fee cover? In admission to all benefits included in the regular admission fee package, full conference package includes 3 nights in five star "AETAS Lumpini hotel" inclusive of international buffet breakfast for max two pax per room, airport transfer and post conference complimentary city tour of Bangkok.
Can I bring accompanying person to the Conference? Only delegates who had been admitted to the event will be allowed in the conference area. If you are planning on attending the conference with a colleague or friend, please note that individual registration is required for each accompanying person, subject to availability of spots.
Do you offer financial assistance to attend the Conference? No, the conference is entirely non for profit and admission fees are projected solely based on the organizing cost of the event, hence there is no surplus that could potentially be used for this purpose. Instead, we encourage participants to search for funding from outside organizations and we provide accepted applicants with the letter of support to enhance their fundraising efforts. A number of our participants receive some sort of funding from their home universities as well as from the local NGO, corporate and governmental sectors in their communities.